Paybooks provides the employees easy access to their payroll and personal information, tax planning, reimbursements, leave, etc through the online Employee Self-service portal.

To help provide this access we need to create and activate their ESS logins.


The first step is to ensure the 'Enable ESS' option box is checked.


In the Official details tab of the Employee Master check the 'Enable ESS'.


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To create the logins


Go to Employees menu >> More tab >>Employee Self Service Management 

Click on Create Logins


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To create individual employee logins

Enter the Code/Name  

Check the Box against that employee.

Click on 'Create' 

To create for all the employees, select "All" as your criteria in the Department, Branch, Designation, and Cost Center 

Click on 'Create' 


An email with the login credentials such as the username, temporary password, and domain will be sent to the email id which has been updated in the employee master.

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Before proceeding to create ESS Login, ensure the following configuration is done

Ensure the Email Setup is configured.

To do the same, go to Settings >> Configure Rules >> Email Setup

Click on 'Customise Email Configuration'


Enter the details if the email notifications must be sent from your Company HR/Payroll admin email id.

Login Name- It will be the email ID you want to communicate with.

Password- is the password used for that email ID.

Check with your technical team for the Outgoing Server and SMTP port.

Update the Display name.

Click on 'Send test mail'


If you require the email notification to be sent from the Paybooks Admin id, then click on 'Reset to Default'

Click on 'Save'.


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