The separation of the employee happens when the employee is offboarded or separated from a company. It can be both voluntary and involuntary.
The process/steps to separate an employee from the system.
On the Home page, click “Team”.
Scroll down to the “Employees” section.
Click on the “Offboard”/” +” sign next to Offboard.
Enter the following details.
“Code/Name.” of the Employee who has resigned.
“Resignation date/Settlement date”- the day when the employee has submitted his resignation.
“Last Working Day” -is the last working day of the employee with the organization after which he will no longer be active in the company.
Enter the Remarks that you would like to mention.
Select” Reason for exit” from the drop-down.
To know more about the importance of the “Reason for exit” click here.
Select “ESI Remarks “from the drop-down.
To know more about the importance of “ESI Remarks” please click here.
Select the FFS Process Type from the drop-down.
To know more about the different pay process types and their relevance click here.
Select the checkbox “Mark as Settled” if the settlement is already processed.
If there are any pending claims/approvals pending, the status will be displayed.
Ensure that all the pending status is approved and reflected as “NO” to process the final settlement.
The approvals must be taken from the Reporting Manager. The HR/Admin can also approve the same.
Click “Save”
The employee is now separated. The employee’s name will be reflected in the “Managed Exit” list.
Note: The video outlining the process is attached for your reference.