The payslip is the most important document and legal proof of payment to an employee. It gives the employee all the details of the earnings, deductions, and net amount for a given month.
Viewing/downloading payslips in Paybooks is made easy and convenient for you. We have provided various payslip options with different layouts, and dynamic fields to suit all industry requirements.
With very simple steps which are explained below, you can extract payslips as per your requirement and save them for future reference.
To view and download the Employees' payslips.
On the Home page, click on “Payroll.”
Click on “View Pay slips”.
Click on “View Payslips”
Select the MONTH.
All the payslips for that month will be displayed.
Alternatively, you can view the pay slips from the below path.
Team à Directory à View Pay Slips
Steps to download the payslips.
Click the drop-down on Filter and select 'ALL' in all the fields.
Click 'Apply'
To download the payslips employee-wise
Select the month.
Check the box against each name.
Click 'Single PDF' to download the payslips of selected employees in a single file.
Click 'Multiple PDF' to download the payslips of selected employees in separate files.
E.g., If there are 50 employees in your company, and you select 30 employees then 30 separate PDF files will be generated.
All PDF files will be downloaded in a zip folder.
To download the payslips of all the employees
Click on the Download drop-down option.
Click on 'Single PDF-All employees' if you wish to download the payslips of all employees in a single PDF file.
Click on 'Multiple PDF-All employees' if you want to download a separate file for each employee.
All PDF files will be downloaded in a zip folder.
Multiple Employee Payslips
To download the payslips of multiple employees
Click on “Multiple employee payslips” from the Download drop-down.
Select the Month from the drop-down
Enter the multiple employee codes each separated by a comma.
You have the following download options.
“Download in single PDF” i.e., all the payslips will reflect in one single file.
“Download in multiple PDFs ” i.e., each payslip in a single PDF file which will be in a zip file.
Employee Wise Payslips
You can download the payslip employee-wise for a specific period. E.g., you can choose from April to March in the Financial Year.
Click on the “Employee wise” option from the Download drop-down.
Single PDF- All the months’ payslips will be downloaded in one single file.
Multiple PDFs- Each month’s payslip will be downloaded as a separate file and will all be available in a zipped folder.
Advanced Filters
Click the “Advance Filters” option from the Download drop-down.
Select the “Month”
You can download your payslips by choosing different criteria like
Location
Cost Canter
Department
Designation
Level
Click on “Download”
By using the send mail option, the payslip will be sent to the registered email addresses of the employees. You have two options.
Send Mail
You can send the payslip via email to single or selected employees.
Send Mail -All employees.
You can send the payslips via email to all employees whose salary has been processed.
The video outlining the process is attached for your reference.