In cases where the attendance data is not available, the employee has the option to apply for a timestamp change request or can apply for leave which has to be approved by the Reporting manager.
Once the regularisation of the attendance/approval of the leave is complete, the same will not be automatically updated in the system. Hence, we need to reconcile the data so that it is updated and considered for payroll processing.
On the Home Page click “Transactions”.
Scroll down to Time Tracking, Management.
Click “Attendance/Biometric Device Management”.
Click “Biometric Attendance import” under “Import”.
In cases where there are more than 100 employees,
Select the “Month” and “Location”.
Click ‘Process’ to process all the attendance records.
In case the employee count is less than 100,
Here you will have access to view the employee-wise attendance records on the screen.
Select the Month
Enter the Employee code/name.
“Location” will be automatically displayed.
Click “Get details” to view the attendance records for the selected month.
Click “Process Data”.
Click Save and then “Submit”.
Normally reconciliation is done during the month-end or before the payroll process. Once the reconciliation is completed, the attendance will be locked for the month.
After the reconciliation, if you still wish to make changes to the employee’s attendance the same can be done manually by using “Sync Attendance Employee-wise “.
Click “Sync Attendance Employee wise”.
Select the “Month” from the drop-down.
Enter the Employee Code/Name.
Click “Get Details”.
For the days for which the employee has not applied leave or the time stamp request has not been approved, attendance will reflect as “Loss of Pay”.
Pl note, before making any changes to the records of the selected employee, Click “Process Data”.
If you still wish to make further changes to employee’s attendance,
- To change from Absent to Present, you must select the correct option in the dropdown under “Action”.
- To change from Loss of Pay to Leave, you must select the correct option in the dropdown under “Leave”.
The data will be processed and all the attendance that is adjusted through the Sync Attendance will reflect under Leaves & Attendance while processing payroll.