After the FBP module is enabled, you have to configure the FBP rules.
On the home page, click “Settings.”
Click “Configure Rules.”
Click “Addon Modules.”
Click “FBP.”
Select “FBP Based On” from the drop-down menu.
CTC—If you select this option, the system will allow you to configure FBP eligibility based on employee CTC.
Category—If you select this option, the system will allow you to configure FBP eligibility based on the employee category.
Please note, if you select the category from the drop-down, every time a new category is created, you need to set up the FBP eligibility; otherwise, the system will not calculate FBP.
Enter the “FBP claims submission window.” This will automatically allow employees to submit the FBP claims as per the window defined.
“Process FBP along with "payroll”—Choose yes if FBP components are paid along with salary.
Select the “FBP Increment Process” from the drop-down menu.
Open FBP Lock—This option will allow employees to submit new FBP declarations after salary increments.
Retain FBP Declaration—This option will retain the FBP declaration already submitted and will not allow the employee to change the declaration post-increment.
Check the box “Prorate New Joinee FBP” to calculate the FBP based on the date of joining of the employee. If the employee joins on 10th April, then the FBP will be calculated from 10th April till 31st March.
If unchecked, the system will not prorate the FBP; instead, it will consider the FBP for the full year.
Enter the “Last date for declaration.” The employee will be allowed to submit the declaration up to the date mentioned, and post that, the system will automatically close the declaration window.
Check the box “Trigger Email for FBP Approvals” if you want an email to be sent to the approver when the FBP claim is submitted by the employee.
Check the box “Auto Calculated FBP” if you want the system to calculate the FBP while onboarding a new employee or at the time of increments.
Since FBP is auto-calculated, there will be no special allowance amount while updating the salary details.
If not checked, then you have to enter the FBP amount manually, and the balancing amount will be calculated under Special Allowance.
Select the “FBP Arrears Calculation On” from the drop-down menu.
Effective Month—If this option is selected, the FBP arrears will be calculated based on the effective month, i.e., it will allow you to update backdated changes and calculate arrears from that month.
Current Month—If this option is selected, FBP arrears will be calculated from the current month only, and it will not allow any backdated changes.
Click “Save.”
