The employer is legally bound to pay his employees the salary as agreed upon and accepted in the Offer Letter. The salary can be withheld or stopped only in certain conditions like Not reporting to work, Career Break, etc.
Paybooks gives you the option to hold/ stop the salary and subsequently release the withheld salary for the selected month.
You have the option to
- not process the salary or
- process the salary but not pay the employees
Stop Payment
Go to Transactions >>Hold/Release Salary
Click on Stop Salary
Click on ‘Add New’
You can use the Import option to add employees in bulk.
Click on the Import button to do Release Payment for employees in bulk
Click on 'Download Template'
Enter the details
Save the file to your local drive
Click on Choose File
Click on 'Import'
The processing month will be displayed
Enter the Employee Name/Code
Select Action- ‘Stop Payment’ or ‘Stop Payment Until Release’
Stop Payment- The salary will be processed but will not be displayed in the Salary Payment Bank Reports for pay-out.
Stop Payment Until Release- Salary will be held for that month and will continue to be held till the salary is released. Since salary is not processed, the employee details will not be displayed in the Salary Payments Bank Reports for payout.
Mention the reason for the release
Check the box- ‘Stop Income Tax Projection for TDS Calculation’.
This will not allow the earnings to be projected during the stop-payment period. Once the salary is released, the earnings will be projected. Thus, it helps in reducing the TDS for the month as there will be no projected salary for the remaining months of the year.
If you select ‘Stop payment until Release’ post payroll process, you will get the message that since payroll is already processed, the payslip will be deleted.
Release Payment:
To release the payment to employees in the Stop payment or Stop payment until release.
Go to Transactions menu >>Hold/Release Salary >>
Click on Release Salary
Select the Action
Select the Month from the drop-down
Click on Release Payment
Select the option from the filter-either Stop payment or Stop Payment Until Release
Select the month
The detail of the employees for whom the stop payment has been done will be displayed.
Click on Release
The arrears will have to be calculated in cases of ‘Stop payment until Release’ since payment was paused for the past months. You can either use ‘Release with arrears’ or ‘Release without arrears.’
Please Note: The arrears can be processed by clicking on Process Arrears under Transactions>>Hold/Release Salary>>Arrear Process. The arrears processed will be considered in that month’s payroll.
To import the Release Payments in bulk, Click on the Import button
Click on 'Download Template'
Enter the details
Save the file to your local drive
Click on Choose File
Click on ' Import'
Rollback
If you want to revoke the Release
Select the employee.
Click on Rollback.
A message will be displayed- ‘Are you sure you want to roll back?’
Click on ‘OK’
The release action will be revoked, and the employee will again reflect in the stop payment list.
To Release Payment for multiple employees in bulk then click on the Import button
Click on 'Download Template'
Enter the details
Save the file to your local drive
Click on Choose File
Click on ' Import'
